Phone: 904.719.8264 | Email: info@theptsteam.com

      Contact Us

      Data Migration Case Study - Valley Community Services

      . .

      Valley Community Services Data Migration Case Study

      Valley Community Services LogoExecutive Summary

      Valley Community Services (VCS) is a not-for-profit agency dedicated to providing supports for people with intellectual disabilities throughout Pennsylvania. They provide a wealth of supports up to and including: Residential, Day Programming, Supported Employment and Home and Community Rehabilitation. VCS also provides Early Learning Services in Cheswick, PA.

       

      Contract Date: August 30, 2018
      Completion Date: September 24, 2018
      Industry: Non-Profit
      Active Employees: 556
      "Providence made it possible to go-live on time.” Khris Brosius, HR Director

      Problem Statement

      As part implementing a new enterprise HCM
      system, VCS was responsible for preparing 3 years of active and inactive employee data to migrate from their legacy HCM system to their new HCM target system. VCS realized they did not have the time or workforce available to complete the data migration on time and would not be able to meet their January 2019 Go-Live objective.

      Data Migration Challenge

      After 30 yrs. with their previous vendor, VCS selected their next generation HCM solution. VCS was responsible for preparing 3 years of active and inactive employee data to migrate from their legacy system to their new HCM target system.  VCS knew they were responsible for preparing their data for migration, however they did not understand the depth of work that was required to complete the task.  Facing an Oct. 1 deadline for the data import to their new platform, VCS’s options were to delay their go-live, hire two additional people to carry out the work, or select a partner.

      PRICE VS. COST EXECUTIVE DECISION

      VCS's leadership considered the negative consequences of missing the Go-Live date into their decision making:

      1. Additional cost to retain access to legacy system
      2. Additional cost and workload from crossing 2 tax years
      3. Adding work onto an already overburdened workforce
      4. Additional cost of supplemental staffing
      5. Unacceptable risks from potential data-related mistakes

      After reviewing the negative consequences, VCS leadership decided the costs and risks were too great. To address those challenges, they chose the Providence Data Migration  Xpert Package, a turnkey solution that combines Providence’s extensive HCM implementation experience and world-class data management expertise. The proprietary HCM Xpert Series software tools offer a complete HCM data migration solution that is fast, accurate, and at a lower cost than a manual process.

      Business Outcomes

      Within 15 business days, the Providence Data Migration Team guided VCS through a defined process leveraging Providence’s HCM Xpert Series software tools to deliver all  required data ready for import into their new platform.  The data migration effort was completed on September 24th, 7 days ahead of the October 1st deadline.  After redirecting the initiative back on track with a successful Data Migration, VCS went live with their new Payroll module on January 4, 2019 and is now able to retire their legacy platform.

      “I am grateful that Providence was able to step in to help. We were nervous in the beginning but once we got rolling everything was OK. We would absolutely recommend Providence.”  Deborah Lanzo, Chief Administrative Officer

      “The best part of working with Providence was their people. Providence was always positive, very knowledgeable and confident in doing what was needed to be done, even when there was unknown.” Khris Brosius, HR Director

       

      Topic: Data Audit & Migration,ROI,Case Studies,Data Solutions

      Related Post

      Data Migration Case Study - Valley Community Services

      Valley Community Services Data Migration Case Study

      Case Study: Dayforce HCM Implementation for a Best-in-Class Benefits Administration Technology

      Best in class benefits administration technology platform that would become the blueprint for modern benefits enrollment and administration. However, it was not immune to the HR software challenges that growing ...

      Case Study: Employee Benefits Audit Finds $900,000 in Missed Deductions

      Executive Summary Providence Technology Solutions helped a company recover $900,000 that employees owed for missed benefits ...

      Dayforce Integration Case Study: Connecting Payroll to MS Dynamics 365

      Ceridian Dayforce Integration Case Study: Connecting Payroll to Microsoft Dynamics 365 Financial services firm gains experience, efficiency, and expertise. ...

      Case Study: Employee Benefits Audit Finds $900,000 in Missed Deductions

      Executive Summary Providence Technology Solutions helped a company recover $900,000 that employees owed for missed benefits ...

      Data Migration Case Study - Valley Community Services

      Valley Community Services Data Migration Case Study